5 Best All-in-One Printer Scanner Copiers of 2025: Your Ultimate Office Companion

The HP OfficeJet Pro 9125e and Canon PIXMA TR8620a stand out as top choices for 2025. The OfficeJet prints up to 18 pages per minute and offers automatic double-sided features. The PIXMA excels in photo quality and includes Alexa compatibility. The Brother MFC-J1010DW is compact with a fast auto document feeder, while the Canon imageCLASS MF462dw is efficient with 37 pages per minute for monochrome printing. These models combine versatility and performance to boost your office productivity—keep reading to discover more insights.

Key Takeaways

• The HP OfficeJet Pro 9125e offers fast print speeds and robust multifunctionality, making it ideal for busy office environments.
• Canon PIXMA TR8620a excels in photo quality and smart features like Alexa compatibility, suited for home users needing versatile printing options.
• The Brother MFC-J1010DW combines compact design with excellent output quality, perfect for small offices and home workspaces.
• Canon imageCLASS MF462dw delivers high print speeds and toner longevity, ideal for high-volume monochrome printing needs.
• Canon PIXMA TR4720 features wireless functionality and eco-friendly operation, catering to users focused on sustainability and ease of use.

HP OfficeJet Pro 9125e All-in-One Printer

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HP OfficeJet Pro 9125e All-in-One Printer, Color, Printer-for-Small Medium Business, Print, Copy,...

• The HP OfficeJet Pro 9125e delivers fast color printing, 250-sheet paper capacity, and duplex scanning and copying. It includes wireless and printer security capabilities...
• FROM AMERICA'S MOST TRUSTED PRINTER BRAND – The OfficeJet Pro 9125e is perfect for offices printing professional-quality color documents like presentations, brochures...
• UPGRADED FEATURES – Fast color printing, copy, fax, auto 2-sided printing and scanning, auto document feeder, and a 250-sheet input tray

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The HP OfficeJet Pro 9125e All-in-One Printer stands out as an excellent choice for small to medium businesses, thanks to its impressive multifunctionality. You can easily print, copy, scan, and fax with this versatile machine. It boasts print speeds of up to 18 pages per minute in color and 22 in black, ensuring efficiency. Plus, with a 250-sheet input tray and duplex capabilities, you’ll save time and paper. The 2.7-inch color touchscreen makes navigation a breeze. Its dual-band Wi-Fi automatically resolves connection issues, while HP’s Instant Ink service keeps you printing without running low on ink.

Best For: Small to medium businesses looking for a reliable all-in-one printer that offers multifunctionality and efficient printing.

Pros:

• Fast printing speeds: Up to 18 pages per minute in color and 22 in black.
• Duplex automatic printing: Saves time and reduces paper usage with double-sided printing, scanning, and copying.
• HP Instant Ink service: Automatic ink delivery service helps to ensure you never run out of ink unexpectedly.

Cons:

• Wireless connectivity issues: Some users report compatibility problems with new Comcast routers affecting connection stability.
• Mixed customer ratings: A customer rating of 3.6 out of 5 stars indicates some dissatisfaction among users.
• Monthly fee for ink subscription post-trial: The convenience of HP Instant Ink comes with a recurring cost that may not suit all budgets.

Canon PIXMA TR8620a All-in-One Printer

Canon PIXMA TR8620a - All-in-One Printer Home Office|Copier|Scanner|Fax|Auto Document Feeder |...

• Never run out of ink. Connect your printer to Alexa and receive notifications when you’re running low. Alexa can even place a smart reorder from Amazon on your behalf,...
• Enrolling in Smart Reorders with Alexa ensures that you never have too much or too little ink supplies. No subscription needed.
• Wireless 4-in-1 (Print | Copy | Scan | Fax)

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For those who need versatile functionality, the Canon PIXMA TR8620a All-in-One Printer stands out as a reliable option. This 4-in-1 device lets you print, copy, scan, and fax with ease. It boasts a print speed of 15 ipm for black and 10 ipm for color, plus a 200-sheet capacity. Smart features, like Alexa compatibility, notify you of low ink levels while allowing easy reorders. Many users praise its photo quality and larger display for quick navigation. Though some initial connectivity issues exist, most find setup straightforward. Overall, it’s an excellent choice for home or small office use.

Best For: Those seeking a versatile all-in-one printer suitable for home or small office use, particularly for high-quality photo printing.

Pros:

• Wide functionality: Can print, copy, scan, and fax, making it a versatile addition to any workspace.
• High-quality prints: Users appreciate the exceptional photo print quality.
• Smart features: Compatibility with Alexa for low ink notifications and easy reordering enhances user convenience.

Cons:

• Initial connectivity issues: Some users report challenges during the initial setup process.
• Single cartridge difficulty: Finding individual ink cartridges for replacement can be a hassle.
• Paper tray size: The paper capacity might be more suited for personal use rather than heavy business needs.

Brother MFC-J1010DW Wireless Color Inkjet All-in-One Printer

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Brother MFC-J1010DW Wireless Color Inkjet All-in-One Printer, Duplex Printing, Mobile & Cloud Print,...

• FULL FUNCTIONALITY IN A COMPACT SIZE – Print, copy, scan, and fax with business-level features in a small, budget-friendly design.
• FAST PRINTING WITH DUPLEX CAPABILITY – Print up to 17 ppm black and 9.5 ppm color¹ plus automatic two-sided printing to save paper and time.
• MOBILE AND CLOUD READY – Use Brother Mobile Connect App² to manage printing and scanning or connect directly to cloud services³.

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Compact and efficient, the Brother MFC-J1010DW Wireless Color Inkjet All-in-One Printer is ideal for small offices or home workspaces. With fast print and scan speeds, it boasts a 20-page automatic document feeder and a 150-sheet adjustable paper tray. Setting it up is a breeze, typically taking just 20-30 minutes, and WiFi connection issues can be mitigated with a USB option. While the printer offers excellent print quality, it’s essential to manage the ink subscription carefully since running out of one color can halt all functions. Overall, it’s a solid choice for users seeking reliability in a compact design.

Best For: Users in small offices or home workspaces looking for a reliable and compact all-in-one printer with mobile management capabilities.

Pros:

• Compact design suitable for limited spaces.
• Fast print and scan speeds with a convenient automatic document feeder.
• Easy setup process with mobile app support for printing and management.

Cons:

• Ink subscription service may lead to delivery delays, causing interruptions.
• Running out of one color ink can halt all printer functions, complicating multi-tasking.
• Some users report issues with customer support regarding ink and performance.

Canon imageCLASS MF462dw Monochrome Wireless Laser Printer

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Canon imageCLASS MF462dw - Monochrome, Duplex Wireless Laser Printer, All-in-One with Scanner,...

• Wireless 4-in-1: Print, scan, copy fax
• FAST PRINT SPEEDS: Print up to 37 pages per minute and spend less time waiting with a quick first print time of approximately 5 seconds.
• 5-INCH COLOR TOUCHSCREEN: Get the job done quickly with Application Library - an intuitive and easy to use customizable access to the features you use most.

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Engineered for home office professionals and small businesses, the Canon imageCLASS MF462dw is a monochrome, all-in-one solution that excels in efficiency and versatility. With print speeds reaching up to 37 pages per minute, you’ll breeze through tasks. The intuitive 5-inch color touchscreen simplifies navigation, while mobile printing options like Apple AirPrint enhance connectivity. The 50-sheet auto document feeder scans 100 images per minute, boosting productivity. Users often appreciate the reliability and longevity of toner cartridges over inkjet models. Although initial setup may pose challenges, the overall performance makes it a solid choice for various document handling needs.

Best For: Home office professionals and small businesses seeking a reliable, efficient monochrome printer.

Pros:

• Fast printing speeds of up to 37 pages per minute enhance productivity.
• Durable toner cartridges provide longevity and reliability compared to inkjet printers.
• User-friendly 5-inch color touchscreen allows for easy navigation and access to features.

Cons:

• Initial setup can be confusing, particularly regarding driver selection and connectivity issues.
• Some users report problems with touch screen responsiveness and menu navigation.
• Mixed experiences with tech support, highlighting variability in service quality.

Canon PIXMA TR4720 All-in-One Wireless Printer

Canon PIXMA TR4720 All-in-One Wireless Printer, Home Use with Auto Document Feeder, Mobile Printing...

• Wireless 4-in-1 (print | copy | scan | fax)..Power Consumption: 7W (0.8W Standby / 0.3W Off)
• 8.8 / 4.4 ipm print speed.
• Designed for easy ink cartridge installation and replacement.

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The Canon PIXMA TR4720 is an excellent choice for home users and small offices seeking an efficient all-in-one solution. This wireless 4-in-1 printer handles printing, copying, scanning, and faxing with ease. With a print speed of 8.8 ipm and an auto document feeder, you’ll save time on multi-page jobs. Enjoy borderless prints up to 8.5 x 11 inches and a 100-sheet capacity for convenience. Its quiet operation and ENERGY STAR certification make it eco-friendly. While users appreciate its compact design, some experienced driver installation issues on Windows 11. Overall, the TR4720 impresses with quality and user-friendly features.

Best For: Home users and small offices looking for a versatile all-in-one printer that handles various tasks efficiently.

Pros:

• Excellent print quality for both documents and photos.
• Eco-friendly with ENERGY STAR certification and quiet operation.
• Compact design fits easily in small spaces.

Cons:

• Some users faced challenges with driver installation on Windows 11.
• Initial cartridges may have low ink capacity, leading to additional costs.
• Build quality perceived as lacking durability due to plastic components.

Factors to Consider When Choosing a Printer Scanner Copier All in One

When you’re choosing an all-in-one printer scanner copier, consider key factors like print speed, connectivity options, and ink management solutions. Think about how the physical size and design will fit your space, along with the user interface’s accessibility for your needs. Each of these elements can greatly impact your overall printing experience and efficiency.

Print Speed Considerations

Selecting the right all-in-one printer scanner copier requires careful consideration of print speed, an essential element that can impact your overall workflow. Print speed, measured in pages per minute (ppm), varies remarkably among models. For instance, the HP OfficeJet Pro 9125e offers 22 ppm for black and 18 ppm for color prints. If you’re facing high-volume tasks, consider laser printers, which can reach speeds up to 37 ppm. Remember to assess not just black-and-white speeds but color outputs as well, as some printers excel in one area while lagging in another. An automatic document feeder (ADF) can also boost productivity by speeding up multi-page scanning and copying, making a considerable difference for busy offices or users with extensive printing needs.

Connectivity Options Available

Connectivity options play an essential role in choosing the right all-in-one printer scanner copier for your needs. Look for printers that offer wireless capabilities, like dual-band Wi-Fi, which guarantees stable connections across multiple devices. Mobile printing apps are a must; they let you print and manage tasks directly from your smartphone or tablet. Evaluating ease of setup is vital; features like QR code scanning can simplify Wi-Fi connections without needing a password. Also, check compatibility with various operating systems, assuring seamless connections with both iOS and Android platforms. Finally, voice assistant compatibility can elevate your experience, allowing for hands-free printing and low ink notifications. These features collectively enhance convenience and efficiency in your daily workflow.

Ink Management Solutions

Effective ink management solutions can greatly enhance your experience with an all-in-one printer scanner copier. Consider subscription services that provide automatic ink delivery, which can prevent unexpected shortages during important tasks. Some printers utilize individual ink tank systems, allowing you to replace only the empty cartridges. This not only reduces waste but saves you money in the long run.

While regular subscription services may have a monthly fee, you’ll likely find significant savings if you print frequently. It’s essential to assess the reliability and speed of delivery options, as delays can disrupt your workflow. Be aware that if one color runs out, your printer might halt all operations, complicating your scanning or copying tasks.

Physical Size and Design

When choosing an all-in-one printer scanner copier, you’ll want to evaluate its physical size and design carefully. Models can vary greatly; for example, some measure 13.48D x 17.3W x 10.94H inches. Make sure to measure your available workspace before purchasing. If you’re tight on space, look for compact designs, typically around 20.5 pounds, which are lightweight and portable. An adjustable paper tray can hold up to 150 sheets, reducing refill frequency. Additionally, a user-friendly 2.7-inch color touchscreen enhances navigation while taking up minimal room. Don’t forget about energy efficiency; some models consume as little as 0.3W when off, making them great choices for small office setups.

User Interface Accessibility

After considering physical size and design, user interface accessibility becomes a key factor in choosing the right all-in-one printer scanner copier. A 2.7-inch or larger color touchscreen helps you navigate functions easily, making the printing process straightforward. Look for models with dual-band Wi-Fi that automatically resolve connection issues for seamless operation. Compatibility with mobile apps allows you to print, scan, and copy directly from your smartphone, catering to on-the-go management. Features like auto document feeders and duplex printing improve efficiency, enabling you to handle multi-page tasks without manual hassle. Additionally, user feedback on setup and connectivity can provide valuable insights into the accessibility and usability of the printer’s interface, guiding your decision-making process.

Functionality and Performance

Choosing the right all-in-one printer scanner copier involves evaluating its functionality and performance, two critical aspects that can greatly influence your productivity. Consider the print speed; some models deliver up to 37 pages per minute for monochrome documents, while color prints can be slower, averaging 15 pages per minute. Look at paper capacity—devices with larger input trays, like 250 sheets, minimize refills. Automatic duplex printing saves paper and cuts costs, making it a smart feature. Pay attention to output quality; optimized resolutions can reach 4800 x 1200 dpi. Finally, additional features, such as automatic document feeders and mobile printing, enhance functionality and ease your scanning and copying tasks.

Compatibility With Devices

Achieving ideal productivity with your all-in-one printer scanner copier hinges on making sure it works seamlessly with your devices. Start by confirming that the printer supports wireless options like Wi-Fi, Bluetooth, or NFC, making it easy to print from your smartphone, tablet, or laptop. Verify compatibility with mobile printing apps, such as AirPrint or Google Cloud Print, to enhance convenience. Don’t overlook the importance of compatible drivers, especially with newer operating systems like Windows 11, as you might need adjustments. For smart home enthusiasts, look for printers that integrate well with devices, allowing for remote printing and low ink notifications. Finally, choose models supporting multiple device connections to handle simultaneous print requests efficiently.

Cost of Ownership

The cost of ownership for an all-in-one printer scanner copier extends beyond the initial purchase price. You’ll need to factor in ongoing expenses like ink or toner cartridges, which can vary greatly based on your model and usage. Subscription services for ink can offer savings but come with monthly fees, so you’ll want to manage that carefully. Your printing frequency affects overall costs, as high volume means quicker replacements. Energy consumption is also key; some models are more energy-efficient, saving you on utility bills. Finally, consider maintenance costs for repairs and replacements, which may arise over time. Evaluating these factors guarantees you choose a model that fits your budget and long-term needs.

Frequently Asked Questions

What Is the Average Lifespan of an All-In-One Printer?

The average lifespan of an all-in-one printer typically ranges from three to five years, depending on usage and maintenance. Regularly replacing ink and keeping it clean can extend its life. Some high-end models may last longer, offering improved durability and advanced features. If you print frequently or use the scanning function often, consider investing in a more robust device. This guarantees you get the best performance and longevity from your investment.

How Often Do I Need to Replace Ink or Toner?

You’ll typically need to replace ink or toner every few months, depending on usage. If you print frequently, you might go through cartridges in just 200-500 pages. Many printers alert you when supplies are low, helping you plan ahead. For better performance, consider getting high-yield cartridges; they often last longer and save money over time. Regular maintenance and using quality supplies can extend your printer’s productivity, ensuring excellent print quality.

Can I Scan Directly to My Email?

Yes, you can scan directly to your email! Think of it as a shortcut that cuts out the middleman. Many all-in-one printers come equipped with this feature, simplifying your workflow. Just place your document on the scanner, select the email option, and enter the recipient’s address. This saves you time and effort, ensuring you keep your projects moving. Plus, it’s convenient; you’ll receive confirmations for successful transmissions to stay organized.

Are All-In-One Printers Compatible With Mac and PC?

Yes, most all-in-one printers are compatible with both Mac and PC. They usually connect via USB or Wi-Fi, allowing seamless integration with different operating systems. Many models support common file formats, making it easy to print or scan documents. Some even offer mobile printing options, like Apple AirPrint and Google Cloud Print, enhancing convenience. Before purchasing, check the printer’s specifications to verify compatibility with your specific devices. This guarantees smooth operation and user satisfaction.

What Maintenance Is Required for All-In-One Printers?

Caring for your all-in-one printer is like nurturing a delicate plant; it thrives with attention. Regularly clean the print heads and keep the machine free from dust. Replace cartridges as needed, typically every few months, depending on your usage. Don’t forget to update drivers for peak performance. Additionally, perform occasional software updates to enhance efficiency. This maintenance guarantees crisp prints and reliable scanning, saving you time and frustration in the long run.